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The Road Locomotive Society is obliged under the General Data Protection Regulations (GDPR) 2018 to protect the personal data of its members and other individuals or organisations with whom it wishes to maintain contacts as complimentary members.
The Society holds the following information in order to maintain contact with members and other individual organisations:
Names of past and present members
Addresses, at date of joining, of past and present members
Address changes of past and present members as advised by them to the Society
Membership number of individual members
Membership status of individual members (ordinary, honorary or complimentary)
Members e-mail addresses as advised by the member
Telephone number(s) as advised by the member
Date subscription received by the Society
Amount received by the Society (subscription, donation)
Method of payment (cheque, bank transfer, cash, PayPal)
Any notes arising concerning payments
The sales officer collects information and retains on sales through the website (PayPal) or manually if purchased via post.
Whilst we do not track visitors to our website, some essential cookies are set to ensure correct operation of the website along with some 3rd party cookies (PayPal) which are required to purchase from our website.
This personal data is held securely by the current Membership Secretary who for the purposes of the GDPR is the Data Controller on behalf of the Society.
The Society does not collect data from any other sources.
Historical records content:
The Society is a charity dedicated to the recording and maintaining an archive of information covering a period from 1800 to the present day relating to road steam vehicle production and operation in Great Britain. The archive includes many names and addresses of past and present owners and operators of road steam vehicles and associated equipment.
Disclosure to third parties:
The Society discloses current member’s names, membership number and postal address to the printer or distributor of the Society journal in order for it to be posted to them. Individual members contact information may be supplied to Society officials solely for the conduct of Society business.
Historical information on original manufacturers and previous owners and operators of road steam vehicles and equipment is available for inspection in the Society archive. No information relating to current owners or operators, if their details are held by the Society, is released other than with the current owner having given the Society specific authority to release such information.
No other information is passed to any other party.
Bank Account information:
The Society does not retain any bank account details for members. On the occasions when they are provided to the Society by members setting up payments from banks the details are passed on to the relevant bank.
Deletion of Information:
Should any member wish any/all information regarding them to be removed from the records they should contact the Society Data Controller/Membership secretary in the first instance. The contact is : firstname.lastname@example.org
Policy adopted by the Road Locomotive Society Board 24th of May 2018.
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